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I. UPCOMING BOARD ELECTION
The 2025 OTW Board Election will be held on August 15-18, a week from today.
Elections, Communications, and Translation worked together to announce candidate and voting information. Voting instructions have been emailed to all eligible OTW members, and translated versions of voting instructions are available on the Elections website. Candidate answers to Q&A questions can also be found on the Elections website, and a live Candidate chat was held on August 2 via Discord.
II. ARCHIVE OF OUR OWN
Legal has been closely monitoring legal developments and proposals about internet age verification in the US, UK, and around the world and taking steps to ensure that the AO3 user experience will not change. They also responded to a number of user queries and dealt with a commercial company that has been using the AO3 trademark in a confusing way.
In early July, Accessibility, Design, & Technology resolved some issues and downtime related to creating bookmarks on AO3. They also deployed several releases of bug fixes and improvements, including a performance improvement for the page that administrators use to search for user accounts. Lastly, in conjunction with Systems having installed and set up new servers, they finalized some Elasticsearch upgrades. You can refer to the recent release notes for more details.
In June, Support received 3,348 tickets, while Policy & Abuse received 3,738 tickets. Their TOS Spotlight news post series has now concluded; if you missed it, we encourage you to look it over and contact Policy & Abuse if you have any further TOS questions.
Tag Wrangling continues to test processes for wrangling canonical tags in "No Fandom"—tags that aren't specific to any particular fandom—and announced some new canonical tags on July 14. More tags will continue to be canonized and announced on a regular basis.
In June, Tag Wrangling handled over 526,000 tags, or over 1,200 tags per volunteer! \o/
III. OPEN DOORS IMPORTS CONTINUE
Open Doors finished importing all fanfiction from the Harry Potter archive FictionAlley and is now processing fanart hosted on the site. You can find all imported works in the FictionAlley collection. Unclaimed works are currently restricted to logged-in AO3 users, but per Open Doors' agreement with the archivist, they will be unlocked 30 days after the import is fully completed.
All FictionAlley creators should have received one or more emails with links to claim, orphan, delete their works, or prevent the import of any additional works of theirs in the future. If you were a creator and did not receive this email, please contact Open Doors for assistance. You can also contact Open Doors if you would like to prevent future imports of your Harry Potter works specifically.
The import process for HarryPotterFanFiction.com and MuggleNet Fan Fiction are also underway. If your email address has changed since you were a member of either archive, or you would like Open Doors not to import your works, please contact Open Doors. Please refer to the import announcements for a full list of how Open Doors can assist you.
Elsewhere, Open Doors has continued their importing work on My Mongoose, an archive for The Sentinel.
IV. ELSEWHERE AT THE OTW
Communications' Con Outreach team wrapped up Capital City Comic Con in Lansing, Michigan, USA—thank you to everyone who tabled and who said hi to us! You can check out con attendees' fanwork recommendations in the convention's AO3 collection.
Fanlore's themed month for July, Fandom in Color, was a big success! They're now planning their next editing challenge, Stub September, which will be themed around animals with swords this year. Check out Fanlore's social media (Bluesky, Twitter/X, and Tumblr) for announcements about the challenge, which will run from September 8-21.
Transformative Works and Cultures is finalizing their upcoming general issue, volume 46, which will be published on September 15. Their upcoming Latin American Fandoms and Music Fandoms specific issues are still accepting submissions until January 1, 2026. Lastly, they collaborated with Communications on an OTW website page about the TWC committee, outlining the team behind the publication and spotlighting TWC's Fans of Color research prize.
V. GOVERNANCE
Board held the quarterly Board meeting on July 20 on Discord. There were 44 attendees, and minutes will be available soon on the OTW website.
Alongside preparing for the Board meeting, Board and the Board Assistants Team collaborated across the OTW and made progress on several goals, including the OTW Crisis Management Plan, OTW Procurement Policy, Cybersecurity Report, Paid Staff Transition, and researching nonprofit training resources.
Finance is wrapping up 2024 reconciliations and working with auditors for the 2024 audit.
VI. OUR VOLUNTEERS
Volunteers & Recruiting conducted recruitment for three committees this month: Communications, Fanlore, and Policy & Abuse. Volunteers & Recruiting also closed out all projects carried over from previous years and plan to start new projects this year in accordance with their 2025 roadmap goals.
From June 23 to July 22, Volunteers & Recruiting received 175 new requests, and completed 124, leaving them with 102 open requests. As of July 22, 2025, the OTW has 926 volunteers. \o/ Recent personnel movements are listed below.
New Communications News Post Moderation Volunteers: Deniz (News Post Moderation Volunteer)
New Open Doors Volunteers: Kriti S (FCPP Intern)
New Support Volunteers: moonlithic, SlantedKnitting, and 23 other Support Volunteers
New Translation Volunteers: 1 Translation Volunteer Manager and 1 Translation Task Assistant
Departing Communications Volunteers: 2 Fanhackers Volunteers
Departing Communications News Post Moderation Volunteers: 2 News Post Moderation Volunteers
Departing Policy & Abuse Volunteers: 1 Policy & Abuse Volunteer
Departing Support Volunteers: Jennifer D2 (Liaison to User Response Translation), Geraldine and 2 other Support Volunteers
Departing Tag Wrangling Volunteers: demilyver, Goodwin, Ratty, and 11 other Tag Wrangling Volunteers
Departing Volunteers & Recruiting Volunteers: Ducky (Volunteers & Recruiting Volunteer) and 1 Tool Implementation Lead
For more information about our committees and their regular activities, you can refer to the committee pages on our website.
The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.
Are you a detail-oriented and highly organized individual interested in assisting the OTW Board of Directors with administrative and project management tasks? Do you have skills with graphic design, fundraising, or customer service? The Organization for Transformative Works is recruiting!
We're excited to announce the opening of applications for:
- Board Assistants Team Volunteer - closing 13 August 2025 at 23:59 UTC or after 60 applications
- Development & Membership Volunteer - closing 13 August 2025 at 23:59 UTC or after 30 applications
- Development & Membership Graphic Designer - closing 13 August 2025 at 23:59 UTC or after 30 applications
We have included more information on each role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.
All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.
If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.
Board Assistants Team Volunteer
Are you detail-oriented, highly organized, and passionate about supporting meaningful work behind the scenes? The Board Assistants Team (BAT) is looking for volunteers to assist the OTW Board of Directors with essential administrative and project management tasks.
As a BAT Volunteer, you’ll play a key role in ensuring smooth operations by:
- Moderating and coordinating Board meetings on Discord
- Editing and drafting Board communications, documentation, and public statements
- Supporting internal projects and cross-committee collaboration
- Offering valuable feedback to improve workflows and communications
We're looking for volunteers who are proactive, driven, and committed to the OTW's long-term success.
You must be 18+ in order to apply for this role. In addition to the initial application, you will be emailed a part two to help us understand how well you understand and can complete the committee's tasks.
Applications are due 13 August 2025 or after 60 applications
Apply for Board Assistants Team Volunteer at the volunteering page! If you have further questions, please contact us.
Development & Membership Volunteer
The Development & Membership committee (DevMem) coordinates the OTW's fundraising and membership-building activities. Our primary responsibility is coordinating our biannual fund drives, although we are also responsible for communicating with donors, exploring new fundraising opportunities, and managing the voter roll for OTW elections. If you have skills or interests in fundraising, membership database management, creating promotional OTW graphics, eCommerce, or customer service, consider applying to join our committee!
Applications are due 13 August 2025 or after 30 applications
Apply for Development & Membership Volunteer at the volunteering page! If you have further questions, please contact us.
Development & Membership Graphic Designer
The Development & Membership committee (DevMem) coordinates the OTW's fundraising and membership-building activities. Our primary responsibility is coordinating our biannual fund drives, although we are also responsible for communicating with donors, exploring new fundraising opportunities, and managing the voter roll for OTW elections. If you have skills or interests in creating promotional OTW graphics for our fundraisers, membership gifts, and donor communications, consider applying to join our committee!
Applications are due 13 August 2025 or after 30 applications
Apply for Development & Membership Graphic Designer at the volunteering page! If you have further questions, please contact us.
The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.
Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with calamario, who volunteers as a Tag Wrangler.
How does what you do as a volunteer fit into what the OTW does?
As a tag wrangler, I work behind the scenes of AO3 to help organise the tags that users add to their works.
This primarily involves creating new canonical tags (i.e., the tags that show up in the dropdown and that you can filter on) for the fandoms I wrangle, connecting new tags to already-existing canonicals (i.e., making those tags ‘synonyms’ of these canonicals, a.k.a. ‘synning’ them), or otherwise wrangling the tags to their correct fandoms if they can’t be synned anywhere.
For example, have you ever wondered why tagging your work with something like “a lil angst” in the Additional Tags field makes it show up in the “Angst” tag, or why tagging “anidala” as a Relationship connects it to “Padmé Amidala/Anakin Skywalker”? That’s because wranglers have synned them there!
If you’re interested in learning more about wrangling and the terms we use, you can check out the publicly available wrangling guidelines here.
What is a typical week like for you as a volunteer?
It depends a lot on how busy my real life is! At the moment, I’m working on my master’s thesis, so I currently have a wrangling session once or twice a week, usually consisting of a few hours per session. However, one of the wonderful things about tag wrangling is that it’s super easy to scale your workload, depending on how much time you’re able to dedicate to volunteering – so during holidays and such, there might be several days a week where I spend all day just wrangling!
For a typical wrangling session, I’ll first tackle my solo-wrangled fandoms to wrangle any new tags that have shown up in the wrangling bins there, before taking a look to see if any of my co-wrangled fandoms might especially need a hand.
If it seems like there are not any new tags to handle, I might go hunting for concepts that I can canonise in one of my fandoms! Wranglers usually follow the so-called ‘rule of three’ (colloquially shortened to ‘ro3’), which means that a new concept must have been tagged by at least three separate users on three separate works. This is so that we know that there’s actually a desire in the fandom for the concept to be canonised – so if there’s a particular concept that you’d love to see get a canonical tag that you can filter on, get a couple of friends to make works about it and tag for it!
Sometimes, I might have different projects to work on besides my regular wrangling, such as a renaming project. For example, if a character gets their surname revealed in canon, wranglers might choose to update their character and relationship canonicals to reflect the change! This is a manual process that requires the wrangler to first create a new canonical with the updated format, then move over all the syns from the old canonical, and then finally de-canonise and syn the old tag to the new one. If there are a lot of tags to go through, this is a process that can take days, weeks, even months! However, I actually find renaming projects kind of soothing in their repetition, especially after having established workflows that help me get through them smoothly.
What made you decide to volunteer?
I actually first started volunteering with the Translation committee as a translator and beta reader. It used to be my dream to become a translator, so I thought it would be a great opportunity to both get some relevant experience on my resumé, as well as give back to a website where I spent (and still do spend) a lot of my free time on.
After a few months as a translator, I also applied to become a tag wrangler! The more I learnt about what tag wrangling was and the kind of work that tag wranglers did, the more it sounded like something I would really enjoy – and it absolutely is! There’s something about organising stuff that tickles my brain just right.
When I started university and had to scale back on my volunteering hours, I ended up giving up translation and sticking with tag wrangling, which has given me a lot of opportunities over the years to distract myself from course work, while still helping me feel productive.
What has been your biggest challenge doing work for the OTW?
There are honestly a lot of different things I could put down as an answer to this question.
As many people know, the last few years have been turbulent for the OTW as a whole, and the Tag Wrangling committee itself has also seen a lot of internal changes in the last year or so. While I’m happy to say that we’re now seeing a lot of progress in updating our policies and getting new projects off the ground, it definitely hasn’t been without growing pains.
While I haven’t been on the front lines spearheading any of these discussions or projects due to IRL commitments on my time and energy, I have been talking privately with some of the people who are pushing to make change within the committee. It has been incredibly disheartening to hear of some of the roadblocks that have to be overcome, whether it’s organisational inertia or simple lack of manpower, but I’m very hopeful that our current momentum will prevail so that we can make this committee (and this organisation as a whole) the best it can be. I’ll definitely continue to offer my support in the ways that I am able!
What fannish things do you like to do?
Mostly, I read a lot of fic! I rarely tend to stick to a single fandom for any length of time, but my bookmarks reveal that the fandoms I’ve read a lot in lately are Star Wars, Stranger Things, Hockey RPF, The Witcher, and The Pitt.
I’ve only written a handful of short fics myself, but I also beta fics for both friends and strangers! This is something I’ve done sporadically over many years, but I’ve been trying to offer my services more in the last year or so, as a way to give back more substantially to my fandom communities than just reading, kudosing, and commenting. Fic authors are so important to keep fandoms alive and thriving, and I’m happy to support them how I can! ♥️
Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out previous Five Things posts.
The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.
At this time, all members of the OTW who are eligible to vote should have received an email linking to the voting instructions for 2025. The subject line was "Voting Instructions for Organization for Transformative Works (OTW) Board Election". Please note that anyone who didn't receive this email is not on the voter rolls this year and will not receive a ballot.
The voting instructions email contains a link to a test version of the ballot. Please follow that link to make sure that the page displays correctly and the candidates are visible. If not, please ensure you are not blocking JavaScript from ajax.googleapis.com, bootstrapcdn.com, and/or opavote.com.
If you are an OTW member and didn't receive this email, please do the following:
- Check your spam folder.
- If you use Gmail, check your Social tab.
- If the email is marked as spam, unmark it. Otherwise, you will not receive your ballot, as it will end up in spam as well.
- If no email is present, open your donation receipt and check the date.
- To vote in this election, your receipt must be dated between July 1, 2024, and June 30, 2025, inclusive of both dates. Receipts are dated in UTC. Please check your receipt for the date of your donation. You won't be eligible to vote if your donation was made after midnight UTC on July 1.
- If you paid by check, your membership is measured by the arrival date of the check.
- If your donation was made during the eligible time period, make sure you checked the box to become a member. Membership is voluntary for those who donate at least $10; only members can vote.
- If you did become a member, make sure you neither marked any email from the OTW as spam nor opted out of OTW emails or last year's ballot. If you did so and would like to vote this year, you'll need to follow step 5 below.
- If you donated at least $10 during the eligible period and you checked the box to become a member, please fill out the Elections Contact Form and select the topic "Is my membership current/Am I eligible to vote?" Make sure to include the email you used when donating.
- Membership has no connection to being a user of AO3 or Fanlore. Please don't give us your AO3 or Fanlore username – we have no way of knowing who that name belongs to, and we don't want to know.
Most importantly, if your voting instructions email bounces, gets marked as spam, or you opt out, you will not receive a ballot for this year's election, and you may not receive a ballot next year. Similarly, if any of those things happened to last year's election emails, you will not receive a ballot this year. Therefore, if you previously opted out of OTW emails or marked them as spam and would like to vote, fill out the Elections Contact Form and select the topic "Is my membership current/Am I eligible to vote?"
The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan-run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.
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